Privacy Policy

Rent-A-Ride Philippines respects the privacy of its employees, administrators, applicants, contractors, and authorized users of the Rent-A-Ride Human Resources Management System (HRMS). This Privacy Policy explains how information is collected, used, stored, protected, and processed when using the HRMS website and related mobile application.

The HRMS may collect and process information necessary for employment administration and company operations, including:

• Full name
• Employee or account ID
• Contact information
• Branch and job position
• Employment status
• Attendance and work schedules
• Time-in and time-out records
• Overtime records
• Leave requests
• Payroll and salary-related information
• BDO Pay or other authorized payroll account information
• Government identification and statutory account numbers
• SSS, PhilHealth, Pag-IBIG, and TIN information
• Employment requirements
• Profile photographs and uploaded documents
• Memoranda, Notices to Explain, written warnings, and disciplinary records
• Employee acknowledgments and performance records
• System activity and audit logs
• Device and notification registration information

Only information reasonably necessary for legitimate HR, payroll, compliance, security, and operational purposes should be processed.

• Employee identification
• Attendance management
• Payroll processing and statutory compliance
• Employment record management and scheduling
• Performance and leave management
• Disciplinary documentation
• Company communications, HR notices, and announcements
• Security monitoring, audit, accountability, and system administration
• Prevention of unauthorized access or misuse

Information may be processed where reasonably necessary for performance of employment obligations, compliance with applicable Philippine laws and regulations, legitimate business purposes, protection of company assets and systems, payroll and statutory reporting, establishment or defense of legal claims, or employee consent where legally required.

Access is restricted according to authorized roles and operational requirements. Depending on assigned permissions, access may be provided to authorized HR, payroll, branch management, operations management, system administrators, company officers, and authorized service providers. Users must not access employee information without a legitimate business purpose.

Rent-A-Ride Philippines does not sell employee personal information. Information may be disclosed when reasonably necessary to government agencies, statutory benefit agencies, payroll or banking service providers, legal or regulatory authorities, professional advisers, and IT or infrastructure service providers. Disclosures should be limited to what is reasonably required.

The company uses reasonable administrative, technical, and organizational safeguards, including:

• Authenticated user accounts and role-based access controls
• Encrypted network connections
• Secure password handling and server-side session controls
• Access logging and audit trails
• Private file storage
• Restricted administrative access
• Security monitoring and controlled application permissions

No electronic system can guarantee absolute security. Users must also protect their passwords, devices, and account access.

• Maintain the confidentiality of login credentials
• Do not share accounts or passwords
• Keep submitted information accurate
• Report suspected unauthorized access
• Protect company and employee information
• Log out or secure devices when unattended

Employment and HR records may be retained as reasonably necessary for employment administration, payroll, statutory compliance, auditing, dispute resolution, legal requirements, and company recordkeeping. Information may be archived or deleted according to applicable company policies and legal requirements.

Subject to applicable law, an employee may request access to personal information held about them, correction of inaccurate information, clarification regarding processing, and appropriate action regarding unauthorized or improper processing. Requests may require identity verification and may be subject to legal limitations.

The HRMS may use cookies or similar technologies for authentication, session management, account security, user preferences, and system functionality. Authentication cookies may use HttpOnly and Secure attributes where applicable.

The mobile application may register a device for notifications. Notification-related information may include a device notification token, platform information, notification preferences, and delivery status. Tokens are used solely for authorized HRMS communications and system notifications.

The HRMS may rely on cloud hosting, database infrastructure, file storage, push notifications, email delivery, and payroll-related systems. These services may process limited information necessary to provide their respective functions.

Rent-A-Ride Philippines may update this Privacy Policy due to changes in law, company policy, HRMS functionality, security practices, or operational requirements. Material changes may be communicated through the HRMS or official company channels.

Questions or concerns regarding this Privacy Policy or HRMS data handling may be sent through the company's official support channel: support@rentarideph.com.